Table of Contents
- What to Say After The Telephone Conversation before an Interview
- What to Say After A Job Interview
- What to Say For a Good Reference
- What to Say For a Letter of Recommendation
- What to Say For a Referral
- What to Say After an Informational Interview
- What to Say In Response to a Rejection
- What to Say When Withdrawing from Consideration
- How To Reject of an Offer
- What to Say In Your Acceptance Letter
- What to Say When After An Address or Phone Number Change
- What to Say In Your Resignation Letter
Thank you notes, status checks, and other correspondence inspire continued consideration and enhance job search success. E-mails, written notes, faxes, and voicemail follow-up efforts reinforce your candidacy, resurrect consideration after rejection or lack of response, and can transform network members into job search advocates.
This article provides a series of checklists that will help you follow up with your contacts at every stage in the job search process. You’ll find step-by-step instructions for writing thoughtful notes that show your appreciation for interviews, referrals, references, and continued consideration, in addition to acceptance letters, resignation letters, and decline letters.
What to Say After The Telephone Conversation before an Interview
- Thank your contact for the time he has taken to meet, speak, or otherwise communicate with you about the position.
- Restate relevant experience, skills, and accomplishments that will contribute to your success in the position.
- Express interest in meeting with your contact for an interview.
- Express gratitude for your contact’s consideration of your candidacy.
What to Say After A Job Interview
- Thank the interviewer for her time.
- Reiterate your interest in the position. It is acceptable to state outright that you would be thrilled to receive an offer.
- Briefly restate that your experience will be valuable in accomplishing the duties associated with the position.
- Notify your interviewer that you will check on the status of the decision-making process (if appropriate).
- Express your enthusiasm and end the letter by thanking your interviewer again for her time and consideration.
What to Say For a Good Reference
- Thank your reference for his willingness to offer support for your candidacy.
- Inform your reference of the outcome (hopefully positive!) of the interview.
- Extend an offer to return the favour if your reference ever needs your help.
- Thank your reference again for advocating on your behalf.
What to Say For a Letter of Recommendation
- Thank your contact for providing her recommendation.
- Notify your contact that her letter resulted in an offer being made, and that you’ve happily accepted it.
- Restate your gratitude and offer to help your contact in a similar manner should the situation arise.
What to Say For a Referral
- Announce your acceptance of the position for which you applied.
- Thank your contact for referring you for the position and putting you in touch with the appropriate person.
- Express your willingness to return the favor if the opportunity arises in the future.
- State your enthusiasm to begin your new job and thank your contact once again for his help.
What to Say After an Informational Interview
- Thank your interviewer for her time.
- Briefly state how the meeting influenced your pursuit of a particular position or career path. (For example, perhaps you will apply for acceptance into a specific educational program or contact a company about future employment.)
- Offer to keep your contact up to date on your progress.
- Inquire about any additional suggestions, referrals, or contact names that may assist you in the process.
- Thank your contact again for her time.
What to Say In Response to a Rejection
- Thank your contact for the giving you the opportunity to interview.
- Express gratitude for having been given the chance to meet him and learn more about the company.
- State your interest in future openings and, if applicable, freelance or contract-based assignments as well as special projects.
- Thank your contact again for his consideration.
What to Say When Withdrawing from Consideration
- Remind your contact that you have submitted your resume and/or application for consideration.
- Notify contact of your reason for withdrawing your interest.
- Thank your contact for her time spent reviewing your application.
- Express a continued interest in the company and keep lines of communication open.
How To Reject of an Offer
- Thank your contact for the offer of employment.
- Briefly explain reason for rejecting offer.
- Offer apologies for any inconvenience or issues that arise as a result of your rejection.
- Express sincere thanks for your contact’s confidence in your abilities, and state that your interest in the position was sincere.
- Ask your contact to extend your gratitude to his colleagues for their time and consideration.
What to Say In Your Acceptance Letter
- Acknowledge receipt of offer letter and state your acceptance.
- Express enthusiasm for the position.
- Confirm start date and resignation with current employer.
- Provide an e-mail address or phone number should contact be necessary prior to your start date.
- Reiterate your enthusiasm to join the company.
What to Say When After An Address or Phone Number Change
- Notify your contact of the change in information.
- Direct attention to updated resume (whether attached or enclosed).
- State your interest in the position and your hopes to arrange an interview.
- Express gratitude for consideration of your candidacy.
What to Say In Your Resignation Letter
- State, with regret, your resignation and effective date.
- Briefly describe your reason for resigning.
- Inquire about formal steps to take in order to complete any projects in progress.
- Inquire about necessary documentation from Human Resources.
- Thank current employer for the experience.
- Offer to be as involved in the transition process as possible.
- State your desire to continue a professional relationship with your employer.
- Express gratitude again for the opportunity to have worked there.